Frequently Asked Questions

What are the dates and location of Optometry’s Meeting 2024?

Optometry’s Meeting ^® 2024 will take place at the Music City Center in Nashville, Tennessee, on June 19-22.

Who may attend Optometry’s Meeting?

Optometry's Meeting is the annual meeting of the American Optometric Association and American Optometric Student Association but we welcome both member and nonmember optometrists, paraoptometric office staff and technicians, optometry students, faculty and educators, industry professionals and exhibitors, association executives and staff, and their guests.

How can I join the online conversation about Optometry’s Meeting?

Follow Optometry's Meeting on social media or visit our social feed to see live-updating posts from the meeting. Be sure to use our official hashtag, #OptometrysMeeting, in your social posts to join the conversation.

How do I download the mobile app?

Attendees are strongly encouraged to donwload the Optometry's Meeting mobile app for the best attendee experience. The mobile app gives you access to an agenda or schedule of events, an interactive Eye Care Square exhibit hall floorplan, the ability to track and find CE, and add select events—such as workshops—on-site. More information about the 2024 mobile app will be available closer to the meeting date.

Eye Care Square exhibit hall information

Does Optometry’s Meeting have a lost and found location?

Yes, all lost and found items that have been turned in can be retrieved at the registration desk. At the end of the conference, the items will be turned over to the convention center. Optometry’s Meeting is not responsible for any items lost during the conference.

What are my options on-site for food and beverages?

In addition to social events in the exhibit hall and throughout the Music City Center convention center, local hotels have a wide variety of dining options on-site. For a complete list of available restaurants, activities and events while in Nashville, select our Visit Music City webpage.

What are the alumni receptions, and when and where will they be held?

The alumni receptions offered at Optometry’s Meeting are a fun and unique way to reconnect and network with former classmates. Alumni reception times will be announced at a later date.

What is included with my registration badge?

Inclusions are dependent on your purchased admission item. For questions related to what is included in your badge purchase, please reach out to optometrysmeeting@aoa.org.

Do I have to be a member of the American Optometric Association (AOA) to register?

No, but you must be affiliated with the profession. However, AOA members do receive a registration discount. To become an active AOA member, please contact the AOA at memberservices@aoa.org.

Does it cost to register?

There is a cost associated with registration based upon registration type. Please review our registration fees page for more information.

Who do I contact if I have questions regarding my AOA membership?

Please contact Member Services at  memberservices@aoa.org, or by phone at 314.983.4167.

Can I use a credit card or a check to register?

Yes, registration requires a credit card for completion. Optometry's Meeting accepts all major credit cards. Please note: Optometry's Meeeting does not accept checks.

Are purchase orders and wire transfers accepted?

No, purchase orders and wire transfers are not accepted. 

When will I receive my badge?

Attendees will receive their badges upon check-in at the on-site registration desk at Optometry’s Meeting.

What are the on-site attendee registration hours?

Where is on-site registration located?

On-site registration at the Music City Center will be announced at a later date.

What is the cancellation policy for the Optometry’s Meeting conference?

GENERAL ATTENDEES

Registration cancellations and requests for refunds, which include registration fees, workshops, special events and guest tickets, must be received in writing to the AOA by April 28, 2023, at which time a full refund less $25 will be administered.

Written requests received on or after April 29, 2023, and not later than May 19, 2023 will be assessed an administrative charge of 25% of the total fees. No refunds will be given to requests received on May 20, 2023, or after. Submit cancellation requests directly to optometrysmeeting@aoa.org. 

Reservation dates to note for 2024

• Housing opens for Optometry's Meeting in January 2024.
• Optometry's Meeting attendees will need to book hotel reservations by May to receive discounted rates.

Optometry’s Meeting provides discounted pricing within room blocks at these hotels

Does Optometry's Meeting require pre-registration of courses?

There are a select few courses that do require prior registration: doctor and paraoptometric workshops. All other courses are based on first come, first served seat availability. When possible, we suggest arriving at your course of choice 10 minutes prior to the start time in order to secure your seating. Once a room is full, no one else will be admitted. 

What is the best way to access course handouts?

Course handouts  can be accessed via the Optometry's Meeting mobile app or the credit claiming platform. Additional instructions on accessing handouts prior to Optometry’s Meeting will be available at the end of May.

• Course handouts are now available through the mobile app.
• If a speaker did not provide handouts for their course, no handouts will be available for that course on the mobile app.
• There will not be a printing station on site at Optometry’s Meeting this year, so please print out any handouts you are wanting for the meeting prior to the event.

How do you receive CE credit?

Participants are required to be in a course 50 minutes for every one hour of education for credit. If you are more than 10 minutes late for a one-hour course or 20 minutes late for a two-hour course, you will not be allowed to enter the room. 

Participants must remain in the session room until the completion of the course. Should it be necessary to leave the room at any time, you must return within 10 minutes. If you do not return within 10 minutes, the course monitor is directed not to allow you back in the course, and you will not receive CE credit. 

Earning CE credit requires being scanned into the course and also entering in a six-digit code, available at the end of the course, to the credit claiming platform. This two-step process allows you to move more seamlessly between your courses while still providing substantive evidence of your full attendance in a course. 

Please make sure you consult the CE schedule to verify if the course qualifies for the credit type you are seeking. Optometry's Meeting offers AOA CE Hours, CPC, COPE and CEE/TQ courses. 

Step-by-step credit claiming instructions are available here.

CEE/TQ courses. At the conclusion of each CEE/TQ course, the below QR code will be presented on the credit-claiming slide. Use the QR code to access the electronic form to request the accompanying test. NOTE: Tests are only available for 60 days from the time you receive the testing notification from ICO; no exceptions or extensions can be granted.  

Looking for your CE transcript? A transcript and certificate can be obtained online after the meeting.

How is CE attendance verified?

Attendees must have their badges scanned upon arrival outside of each course room. If an attendee fails to scan their badge prior to entry, their credit will not be accepted. NOTE: The AOA will report your credit to COPE and CE Broker so long as the attendee provided accurate information, (e.g., OE Tracker number and/or state license number) during registration; the AOA does not report credit to individual state boards.  

What is CE in the Eye Care Square?

This year there will be at least four courses offered in Eye Care Square’s Education Theatre. Courses will be offered on Thursday, Friday and Saturday, and will cover a variety of subject matter. Additionally, this year will feature the Education Theatre Stage, which will offer a variety of 20-minute presentations in a TED-talk style as well as the Top 5 Posters Event. 

How many CE hours are being offered?

Optometry’s Meeting offers credit hours, covering a variety of progressive topics. Doctors can earn credit hours and paraoptometrics can earn credit hours over the course of four days.